Question:

Additional commentary?

Our company's growth is based on acquisitions as well. We see more vendors accepting cards as it is convenient and they are paid quicker. Our Treasury dept is also working on reducing wire payments and having our companies put it on a PCard.

We are now looking at e-payables, specifically virtual card payments to vendors.

I am trying to completely eliminate POs.

We are considering moving from a P-Card to One Card to streamline purchasing for our departments.

Providing additional training to card holders to encourage them to utilize p-cards for lower value transactions rather than purchase orders (which cost more administrative time).

Life is Good

One Card Program is a convenient program that allows for multiple spend types using one plastic

We are in the process of switching card providers and also automating our reconciliation process. Our new provider will conduct a supplier acceptance campaign on our behalf once our transition to the new bank is complete. We anticipate that both of these factors will slightly increase our spend and number of transactions.

Since we are self-insured for travel we use the traditional card and attach custom MCC groups for travel and other needs depending on the cardholder's job. We also use specific PO PCards for suppliers with punch out catalogs with only that vendor's MCC assigned, which reduces the risk of fraud. Our virtual cards are aligned as a payment method on our eProcurement/ePayables platform for major suppliers which has allowed us to increase spend. It provides the three-way match without having to monitor limits, statement reconciliations and expiration dates. By using the PCard with custom MCC groups allows our bank incentives to be issued quarterly - thus keeping PCard front and center as an asset with senior management on the monthly scoreboard reports.

Implementing ePayables/Virtual Card

With our existing ERP there is a 45-60 day float between the date a purchase is made and the date it hits the GL -- which for private companies may be a benefit; but in the K-12 arena, encumbrance accounting is the rule of thumb. Our current float is due to interface/ setup issues with our current ERP. Our new ERP ( which allows p-card purchases to be encumbered, interfacing with the Works-based purchase requests) allows bookkeepers to maintain a better hold on their numerous budget accounts. This functionality will vastly change the landscape of district spending and present the opportunity for greater rebate capture.

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