Question:

What are the repercussions for not meeting the stated deadline?

Card to Zero

When the statement is one month past-due, the cardholder and their supervisor receive an email. If the statement reaches two months past-due, the card is suspended until the missing documentation has been received. ProCard privileges may be revoked if the same cardholder is suspended multiple times for missing statements.

Warning emails after the first couple times and then if it happens a third time, cards start getting temporarily suspended.

Manager is notified. Card suspended until reconciled.

Non-compliance email warnings to cardholders and their supervisors and possible card suspensions. All actions dependent upon the circumstances.

They receive a reminder notice to submit expenses.

n/a

There are none at this time. It is noted in the Pcard policy the requirements and responsibilities of the cardholder and department reconciler. A monthly close-out email is sent after the billing cycle ends. In addition, emails are sent out until resolved.

Following up with employees' managers to have them entered right away

Possible suspension of P-Card

The card holder and approver receive an email until the transactions reconciled and approved. If the transactions is not approved or reconciled by the 16th day the card is suspended.

None to the card user, to the program, decreased prompt pay rebate

Right now, very little. Future state will implement card suspension or limit drops until reconciliations submitted

90 days p-card suspension.

warning, repeated offenses are violated. consequence for violations depends on details and severity of the offense

Card suspension after x number of days; card closure after x number of days

We suspend the card until transactions are reconciled.

we give 60 days and then suspend the card by lowering the dollar amounts to 1.00 until reconciliation is complete

policy violation and the clerk needs to audit the transactions before paying the bill

No repercussions notated in the Purchase Card Policy.
We utilize the department directors and finance admin.

Account suspension till reconciliation is complete. After three strikes, either closure of account or extended suspension with reactivation available after manager/cardholder training and new Agreement form signed and submitted.

Hold will be placed on card

repeated offenders get notifications and can have their card shut down

none

Payroll Deduction, continuation of non compliance - p-card priviliges revoked.

No repercussions to prompts and assistance offered to get it done.

Emails from P-Card Administrator and accounting.

Turning card off

None at this time

Card suspension. Imputed income for non-reconciliation.

Card suspension

Temporary loss of card usage.

temporary card suspension

possible removal of department card purchasing abilities

Card turned off